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Project Allocation FY transition: What you need to know.

October 04, 2019

HPC allocation leads will need to be aware of the transition from a FY19 allocation to a FY20 allocation status. Generally if you allocation is a continuing allocation from FY19 to FY20 the project handle will remain the same unless otherwise requested. There are three project states; active, expired and ended. The following are general instructions for each state. Please be advised that project leads will be responsible for their data preservation after set periods of time upon an allocation cessation.

Active Allocation for FY20. A project is in the Active state once the project has been awarded an allocation and the date is within the specified allocation period. While a project is in the Active state: The project PI/Lead/Alt may add or remove users from the project.

  • Project jobs run at normal priority until usage exceeds node hour allocation.
  • Project jobs run at very low priority after node hour usage exceeds allocation

Expired Allocation. A project enters the Expired state once the date is after the end of the allocation period or if the project PI leaves the project and no new PI is identified. While a project is in the Expired state:

  • Project members are responsible for moving project data off of the systems.
  • Users may continue to log in to HPC systems for a period of 3 months after the project enters the Expired state to move relevant data off of HPC disk storage (primarily /projects/<project_id>) to another storage location.
  • Users may continue to access mass storage for a period of 15 months after the project enters the Expired state to move relevant data off of MSS storage to another storage location.

Ended Allocation.  A project enters the Ended state 15 months after the project enters the Expired state or if all user accounts associated with the project are in the Retired state. When a project enters the Ended state:

  • User access to project data is disabled.
  • We reserve the right to delete Project data from /projects/<project id>) and mass storage.

Reference: Project and Account Policies page on HPC website